Filming and Photography at Rice
Thanks for your interest in filming or photographing on the Rice campus.
We are proud of the beauty of our campus, and of the fact that many Rice
landmarks are regarded as Houston landmarks as well. Because of issues of privacy,
security, potential disruption of campus activities and implied endorsement,
the following guidelines have been established to help clarify the rights and
responsibilities of our guests relating to campus photography, filming and
videography (for simplicity, all references to photography in this and related
documents are meant to include all forms of film, video and digital imaging and
any related audio recording). If you are unable to find the answers you need in
the guidelines below, please contact the Office of University Relations directly.
No photography at Rice may be used to imply the university’s endorsement
of any individual, organization, product or activity without prior permission
specifically granted in writing by appropriate authorities of the university. Permission
to photograph key university image assets for commercial reproduction or broadcast
likewise requires prior written permission and is rarely granted (image assets
include the university’s name and logo, and signature structures such as Lovett
Hall, Willy’s Statue and the Turrell Skyspace).
Because of concerns that the resulting images may later be used without
the university's knowledge or permission, shooting of commercial stock
photography on the Rice campus is not permitted. Use of aerial drones on campus, whether for
photography or recreation, requires separate and specific prior
permission. Please contact the Office of University Relations for details.
We ask that all campus photographers:
- Respect the privacy of campus residences. With the exceptions of Cohen House, the Rice
faculty club, and Huff House, the location of the Office of Alumni Affairs,
these are any buildings on the campus map whose names include the words "house" or
- Avoid disruption of classes or other university functions. In
particular, we ask that you refrain from imaging the interiors of any buildings
unless you have secured prior permission (using the form available under the Commercial
Use heading below).
- Respect the rights of Rice students, employees and visitors not
to be photographed without their knowledge and permission. Also, please note that use of any
recognizable image of an NCAA athlete in conjunction with any commercial
promotional purpose other than university self-promotion could jeopardize the
scholarship eligibility of the student athlete(s) so depicted, and thus is
Granting of photographic permission on the Rice campus or any
Rice-owned property in no way implies surrender of the university's rights to
manage and supervise its property under normal rules governing its operation.
The Rice University campus is private property and guests may be requested to
leave the campus for any reason at any time. By photographing at Rice, those
photographing agree that in the event of such a request, the university's
liability is limited to the refund of any campus photographic usage fees that
may have been paid.
To minimize the likelihood of interruptions by campus security,
prior to shooting, photographers wishing to shoot images on the campus after
dark should stop by the Rice University Police Department (just inside campus
gate 8, University Boulevard at Stockton) to announce their intent, and, in the
case of any kind of photography besides personal photography, to show written
proof of permission and to have their photo IDs copied by the officers on duty.
To prevent damage to
inlaid stone and brick floors and walkways on campus by photographic equipment,
all photographers should assure that appropriate precautions are taken and in
particular that all photographic and lighting equipment has rubber contact
Amateur photographers interested in images of Rice for their personal
enjoyment are welcome to visit the campus and photograph the exteriors of
academic and administrative/support buildings and athletic complexes (see campus map) provided they respect the privacy of campus
residences, avoid disruption of classes or other university functions, and respect
the rights of Rice students, employees and visitors not to be photographed
without their knowledge and permission.
(Please see full guidelines under the heading “All Photographers,” above.)
Bridal and other Professional Portrait Photography
Rice is proud to have been a part of the special memories of so many
Houston brides and their families and continues to offer the use of our campus
for personal portraiture by professional photographers by prior arrangement as
set forth in our Bridal & Portrait
Photography Guidelines. Portraits and
other photography being used for promotional or commercial purposes require
permission as set forth below.
Commercial Use or Promotional Reproduction
Requests for filming and photographic use of the Rice campus for
commercial use or promotional reproduction should be made in writing using
the On Campus Photo Shoot & Filming Request form. Please note that
requests should be submitted a minimum of five days prior to your need-to-know
deadline to allow time for appropriate approvals to be sought. The completed
form should be accompanied by an unabridged copy of the shooting script with
the scene(s) to be shot at Rice highlighted, or a rough layout of the proposed
ad or printed collateral showing the specific text which would be associated
with any image(s) of the Rice campus. For this type of photography,
photographers also must provide proof of insurance as outlined in the Required Insurance for Lessees of Rice Facilities. Assuming the photo
or filming request is approved, execution of a separate Campus Use Agreement
also may be required. Those wishing to scout locations prior to submitting a
written photo or filming request should contact the Office of University Relations.
The photographic needs of the print, broadcast, and on-line media can be accommodated at no charge with the assistance of the Office of News and Media Relations.
Political Photography and Filming
As a nonprofit educational institution, Rice is constrained by law from
endorsement of any particular political candidate or party. Because photography
or filming of a candidate or elected official in front of recognizable Rice
landmarks and use of such images in campaign or other promotional materials may
be viewed by some as implied endorsement, Rice is unable to approve such
filming and photo requests. Questions concerning any proposed political use of
the Rice campus should be directed to the director of the Office of Government Relations.